Using the Best Accounting Software for Cleaning Business helps you stay organized, save time, and make sure your finances are always in good shape. Running a cleaning business comes with its unique challenges, especially when it comes to managing finances. From tracking expenses like cleaning supplies and fuel costs to creating invoices and handling payroll for your staff, staying on top of your accounting can quickly get overwhelming. That’s where the right tools can make all the difference. 

After testing dozens of options, we found that QuickBooks Online stands out as the best accounting software for cleaning business. It’s user-friendly, and packed with features like invoicing, expense tracking, and payroll management that are perfect for cleaning businesses of any size.

However, this post isn’t just about one solution, we’ve put together a list of 19 of the best accounting software options to help you find the perfect fit for your cleaning business. 

All-in-One Accounting Software for Small Businesses

QuickBooks Online

QuickBooks Online is one of the most popular accounting software options for small businesses, and for good reason. It’s versatile, easy to use, and packed with features like customizable invoicing, automated expense tracking, and robust payroll tools. Whether you’re managing a solo operation or a small team, QuickBooks Online can grow with your business. Plus, its mobile app ensures you can handle accounting tasks on the go.

Xero

Xero is a cloud-based accounting solution known for its user-friendly interface and powerful automation tools. It’s great for cleaning businesses because it offers features like bank reconciliation, invoicing, and expense tracking in a clean, intuitive layout. Xero also integrates with third-party apps, making it a flexible choice if you need scheduling or CRM tools alongside your accounting.

Wave

 For startups and smaller cleaning businesses, Wave is a budget-friendly option because it’s free! Despite the price tag (or lack thereof), Wave offers solid features like professional invoicing, receipt scanning, and expense tracking. While it doesn’t include payroll in its free version, it’s an excellent starting point for businesses looking to manage their finances without breaking the bank.

Industry-Specific Accounting Software for Cleaning Businesses

Jobber

 Jobber is an all-in-one solution built for service-based businesses, including cleaning companies. It offers features like invoicing, job scheduling, and expense tracking in one place. What makes Jobber stand out is its focus on field service, allowing you to easily manage your cleaning appointments, communicate with clients, and send invoices all from one platform.

ServiceTitan

 ServiceTitan is another excellent choice for service providers, including cleaning businesses. It’s a bit more advanced and designed for growing companies, offering features like detailed reporting, payment processing, and seamless scheduling. If you’re managing a larger cleaning team and need software that can handle complex operations, ServiceTitan is worth a look.

ZenMaid

 Built specifically for maid services, ZenMaid understands the unique needs of cleaning businesses. It combines scheduling, invoicing, and customer management in one platform, making it easier to keep everything organized. ZenMaid also includes automation tools to help you send reminders to clients, follow up on payments, and stay on top of your schedule without extra effort.

Best Budget-Friendly Accounting Softwares for Cleaning Business

FreshBooks

 FreshBooks is an affordable, easy-to-use accounting solution tailored for small teams. One of the best accounting software for cleaning business that need simple features like customizable invoicing, expense tracking, and time tracking. The intuitive interface makes it easy for anyone to get started, even if you’re not a finance expert. FreshBooks also offers a mobile app so you can manage your accounting on the go.

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Zoho Books

 Zoho Books is a budget-friendly choice that doesn’t skimp on features. It’s great for small businesses because it integrates seamlessly with Zoho’s suite of tools, such as CRM and project management software. With features like automated payment reminders, expense tracking, and financial reporting, Zoho Books offers excellent value for its price.

SlickPie

 For businesses on a shoestring budget, SlickPie is a free accounting software option that covers the basics. It allows you to create professional invoices, track expenses, and manage financial records without spending a dime. While it may not have advanced features, it’s a great starting point for small cleaning businesses that want to stay organized without incurring extra costs.

Advanced Solutions for Growing Cleaning Businesses

Sage 50cloud

 Sage 50cloud combines the reliability of desktop accounting software with the flexibility of cloud features. It offers advanced reporting, inventory management, and job costing tools, making it ideal for mid-sized cleaning businesses. Sage 50cloud also integrates with Microsoft Office 365, allowing you to work seamlessly across platforms.

NetSuite ERP

 NetSuite ERP is a powerful, all-encompassing solution designed for larger businesses. It goes beyond accounting, offering tools for inventory, payroll, and customer relationship management. While it’s an investment, NetSuite is perfect for cleaning companies with complex operations and a need for detailed financial and operational insights.

Odoo

 Odoo is an open-source ERP platform that offers a range of accounting and business management modules. It’s highly customizable and scalable, making it a good choice for growing cleaning businesses. You can start with basic accounting features and add more tools as your business needs evolve, such as CRM, inventory management, or project tracking.

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Niche Solutions for Specific Needs

Gusto

 Gusto focuses on payroll and HR management, making it perfect for cleaning businesses with a growing team. It handles employee payments, benefits, and tax filings with ease. If managing your cleaning staff’s payroll is a priority, Gusto is a fantastic solution to streamline this process.

Housecall Pro

 Housecall Pro is an all-in-one platform tailored to service businesses, including cleaning companies. In addition to invoicing and payment processing, it offers CRM features to manage customer relationships and job scheduling. It’s an excellent tool for businesses that need more than just accounting and want to streamline their day-to-day operations.

FieldPulse

 FieldPulse is a field service management solution that integrates with accounting software to provide a seamless experience. It offers tools for job scheduling, customer management, and invoicing, making it a great option for cleaning businesses that operate in the field. With its accounting integrations, you can manage both operations and finances in one place.

Mobile-First Accounting Tools

Kashoo

 Kashoo is a straightforward accounting software designed for business owners who prefer mobile solutions. With its clean interface and mobile-friendly app, it allows you to quickly create invoices, track expenses, and manage your cash flow. It’s perfect for small cleaning businesses that want basic accounting features without unnecessary complexity.

Billy

 Billy is built for small businesses that prioritize simplicity and efficiency. Its mobile app makes it easy to create professional invoices, track expenses, and categorize transactions on the go. The software is designed to eliminate the hassle of managing finances, so you can focus on growing your cleaning business.

ZipBooks

 ZipBooks is a cloud-based accounting tool that combines ease of use with powerful features. Its mobile app ensures you can handle your accounting tasks from anywhere, whether it’s sending invoices, accepting payments, or reviewing financial reports. ZipBooks also offers smart insights, helping cleaning businesses make better financial decisions.

GnuCash

 GnuCash is an open-source accounting software that provides basic features like invoicing, expense tracking, and financial reporting. While it doesn’t have the sleek interface or advanced tools of paid software, it’s a great option for those comfortable with a more hands-on approach to managing their finances. GnuCash is ideal for small cleaning businesses looking for a free, no-frills solution.

How to Choose the Best Accounting Software for Your Cleaning Business

Consider Your Business Size and Budget

 If you’re a startup or solo cleaner, free or budget-friendly tools like Wave or Zoho Books may be perfect. Larger teams or growing businesses might benefit from more advanced solutions like QuickBooks Online or Sage 50cloud.

Evaluate Your Accounting Needs

 Think about what’s most important for your business. Do you need simple invoicing, advanced payroll features, or tools to help with tax compliance? Choose software that aligns with your top priorities.

Look for Industry-Specific Features

 Cleaning businesses often require scheduling, CRM, or job management tools. Software like Jobber or Housecall Pro, which integrates these features with accounting, can save you time and effort.

Test Software with Free Trials or Demos

 Most accounting software providers offer free trials or demo versions. Use this opportunity to test the interface, features, and overall fit for your cleaning business before committing to a paid plan.

Benefits of Using Accounting Software in the Cleaning Business

Streamlined Invoicing and Payment Collection

 With accounting software, you can create and send professional invoices in minutes. Many tools also allow clients to pay online, making it easier to collect payments on time. No more chasing down unpaid invoices or manually creating bills—it’s all automated for you.

Better Expense Tracking and Tax Preparation

 Keeping track of expenses like cleaning supplies, travel costs, and employee wages is crucial for staying profitable. Accounting software lets you categorize and monitor all your expenses in real time. Plus, when tax season rolls around, you’ll have all your financial records organized and ready, reducing the risk of errors and saving you time.

Improved Efficiency with Automation

 Automation is a huge time-saver. Accounting software can automatically reconcile bank transactions, send reminders for overdue invoices, and even calculate sales tax. These features free you up to focus on growing your cleaning business instead of getting bogged down by manual bookkeeping.

Accurate Payroll for Cleaning Staff

 If you manage a team of cleaners, payroll can be a headache. Accounting software simplifies the process by calculating wages, deductions, and taxes automatically. This ensures your employees are paid accurately and on time while keeping you compliant with payroll regulations.

Financial Reporting for Smarter Decision-Making

 Understanding your business’s financial health is essential for growth. Most accounting software includes reporting tools that give you insights into your income, expenses, and overall profitability. With clear, easy-to-read reports, you can make smarter decisions about pricing, staffing, and investments in your cleaning business.

Key Features to Look for in Accounting Software for Cleaning Businesses

When choosing the Best Accounting Software for Cleaning Business, it’s important to look for tools that address the specific needs of your cleaning company. Here are the key features to keep an eye on:

1. Customizable Invoicing and Billing

 Your cleaning services are unique, and your invoices should reflect that. The best software allows you to customize invoices with your branding, service details, and payment terms, so they’re professional and easy for clients to understand.

2. Scheduling and CRM Integration

 Many cleaning businesses rely on scheduling tools to manage client appointments. Accounting software that integrates with your scheduling or CRM (Customer Relationship Management) system can save time by automatically pulling client details, job costs, and payment info into your invoices.

3. Expense Tracking and Tax Preparation

 Keeping track of expenses like cleaning supplies, fuel, and equipment can get messy without the right tools. Look for software that simplifies expense tracking and helps organize your financial records for smooth tax preparation at the end of the year.

4. Payroll Management

 If you have a team of cleaners, payroll is a major task. The right software will calculate wages, handle deductions, and ensure employees are paid accurately and on time. Some options even include automated tax filings for payroll, making your life easier.

5. User-friendly interface and Mobile App Compatibility

 Cleaning businesses are often on the go, so software that’s easy to use and offers a mobile app is a must. This lets you access your accounting tools from anywhere, whether you’re in the office, on the road, or at a client’s location.

6. Reporting Tools for Financial Insights

 Knowing how your business is performing is critical for growth. Accounting software with reporting tools can give you a clear picture of your income, expenses, and profits, helping you make smarter decisions about your cleaning business.