Losing it can feel like a disaster, whether it’s family photos, important work files, or sensitive business data. The risks are everywhere, from accidental deletions to hard drive crashes and even cyberattacks. That’s why finding the best backup software in 2025 is so important.

After testing various options, we found that Acronis Cyber Protect Home Office stands out as the best overall backup solution. It’s secure, reliable, and offers both local and cloud backups, giving you flexibility and peace of mind. For those who want a simple and affordable choice, Backblaze Personal Backup also impressed us with its ease of use and unlimited cloud storage. In this post, we’ve rounded up the 23 best backup software tools to cover every need, whether you’re a casual user or running a business.

To create this list, we looked at key factors like features, ease of use, pricing, and compatibility. Choosing the right backup software is an essential step to safeguard your digital life, and we’re here to help you find the perfect fit.

Best Backup Software for Individuals

1. Acronis Cyber Protect Home Office

Key Features:

• Combines local and cloud backups with advanced cybersecurity features.
• Ransomware protection and real-time file syncing.
• Compatible with Windows, macOS, Android, and iOS.

Pros:

• All-in-one solution with backup and security features.
• Easy-to-use interface.
• Flexible pricing options for cloud storage.

Cons:

• Can be more expensive compared to other options.
• Requires a stable internet connection for cloud backups.

Pricing:

 Starts at $49.99/year for basic backup features, with advanced plans offering additional storage and security tools.

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2. EaseUS Todo Backup

Key Features:

• Offers full, incremental, and differential backups.
• Disk cloning and system migration tools.
• Backup to local, external, or cloud storage.

Pros:

• Intuitive interface that’s beginner-friendly.
• Free version available with essential features.
• Supports multiple storage options.

Cons:

• Advanced features like cloud backups require a subscription.
• Customer support can be slow at times.

Pricing:

 Free version available. Paid plans start at $39.95/year for additional features like cloud backups and system migration.

3. Backblaze Personal Backup

Key Features:

• Unlimited cloud storage for just $7/month.
• Automatic backups with no file size restrictions.
• Easy file recovery via download or mailed hard drive.

Pros:

• Extremely affordable for unlimited storage.
• Simple setup—just install and let it run.
• Excellent recovery options, including physical drive shipping.

Cons:

• Limited to cloud backups (no local storage options).
• Works only with individual files, not full system images.

Pricing:

 $7/month or $70/year for unlimited backups.

4. Drive

Key Features:

• Backs up entire devices, including mobile phones.
• Hybrid backup options (cloud and local).
• File versioning and sharing features.

Pros:

• Affordable pricing with plenty of storage.
• Includes mobile backup for both Android and iOS.
• Great for users who want hybrid backup solutions.

Cons:

• Interface feels slightly dated.
• Slower upload speeds for large files.

Pricing:

 Starts at $79.50/year for 5TB of cloud storage, often discounted for first-time users.

5. Google Drive Backup & Sync

Key Features:

• Syncs files automatically between devices and the cloud.
• Built-in integration with Google Workspace tools like Docs and Sheets.
• Free 15GB storage with paid plans for more.

Pros:

• Free storage option is great for light users.
• Seamless integration with other Google services.
• Simple setup and use.

Cons:

• Not a full backup solution (limited to selected files and folders).
• Requires a Google account.

Pricing:

 Free for 15GB of storage. Paid plans start at $1.99/month for 100GB.

Best Backup Software for Businesses

1. Veeam Backup & Replication

Key Features:

• Supports virtual, physical, and cloud environments.
• Advanced recovery options, including instant VM recovery.
• Automated backup scheduling and replication tools.

Pros:

• Excellent for businesses with complex IT infrastructures.
• Fast recovery times and reliable performance.
• Flexible deployment options for on-premises, cloud, or hybrid setups.

Cons:

• Steep learning curve for beginners.
• Pricing can be high for smaller businesses.

Pricing:

 Custom pricing based on business needs. Licensing starts at approximately $42 per month per workload.

2. Carbonite Safe

Key Features:

• Automatic cloud backup for files, folders, and full systems.
• Ransomware protection and end-to-end encryption.
• Remote access to backed-up files via a web-based dashboard.

Pros:

• Simple setup and management, even for non-IT users.
• Affordable plans for small to medium-sized businesses.
• Strong focus on security and data recovery.

Cons:

• Limited flexibility for large-scale enterprise needs.
• Recovery speeds can vary depending on file size and network speed.

Pricing:

 Plans start at $24/month per device for small businesses. Advanced options with server backups start at $50/month.

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3. Datto SIRIS

Key Features:

• All-in-one business continuity solution with backup, recovery, and ransomware protection.
• Instant virtualization of backups for quick disaster recovery.
• Hybrid cloud architecture for both local and off-site storage.

Pros:

• Exceptional disaster recovery capabilities.
• Real-time ransomware detection.
• Offers both hardware and software solutions.

Cons:

• Higher cost, making it better suited for medium to large businesses.
• Requires an MSP (Managed Service Provider) for deployment and management.

Pricing:

 Custom pricing through Datto partners. Plans typically start at $1,000/year, depending on the device and storage needs.

4. Zerto Virtual Replication

Key Features:

• Continuous data protection (CDP) with near-zero recovery times.
• Designed for virtualized environments and hybrid cloud setups.
• Easy replication across multiple sites.

Pros:

• Ideal for businesses requiring minimal downtime.
• Scalable solution for growing companies.
• Intuitive management interface for IT teams.

Cons:

• Primarily designed for virtual environments (not ideal for non-virtualized setups).
• Expensive compared to other solutions.

Pricing:

 Custom pricing based on workload and deployment size. Contact Zerto for a detailed quote.

5. Acronis Cyber Protect

Key Features:

• Combines backup, cybersecurity, and endpoint protection into one solution.
• Cloud and local backups with advanced ransomware protection.
• Remote management and monitoring for IT administrators.

Pros:

• Comprehensive all-in-one solution for businesses.
• Advanced security features, including antivirus and malware protection.
• Simple deployment and centralized management.

Cons:

• Higher cost compared to backup-only solutions.
• Some features may feel overwhelming for smaller teams.

Pricing:

 Starts at $59/year per device for basic business plans. Advanced plans, which include endpoint protection and additional cloud storage, are priced higher based on storage and device count.

C. Best Cloud-Based Backup Software

Cloud-based backup solutions are perfect for individuals and businesses looking for flexible, scalable, and remote data protection. These tools ensure your data is always accessible from anywhere, while reducing the need for physical storage devices. Below are the top picks for the best cloud-based backup software, each tested for reliability, ease of use, and value for money.

1. Dropbox Backup

Key Features:

• Automatically backs up files and folders to the cloud.
• Easy sharing and collaboration features.
• Cross-platform compatibility (Windows, macOS, iOS, Android).

Pros:

• Simple and intuitive to use, even for beginners.
• Seamless integration with other Dropbox services.
• Supports version history to restore older file versions.

Cons:

• Limited storage on free plans (2GB).
• Can get expensive for users with large storage needs.

Pricing:

 Starts at $9.99/month for 2TB of cloud storage with Dropbox Plus. Business plans start at $15/user/month for advanced features.

2. Microsoft OneDrive

Key Features:

• Offers cloud backup and file syncing across devices.
• Built-in integration with Microsoft 365 (Word, Excel, PowerPoint).
• Real-time collaboration on documents.

Pros:

• Generous storage options with Microsoft 365 subscriptions.
• Strong integration with Windows and Microsoft tools.
• Affordable pricing for both individuals and businesses.

Cons:

• File size limits for uploads.
• Limited advanced backup features compared to specialized tools.

Pricing:

 Free plan includes 5GB of storage. Paid plans start at $1.99/month for 100GB. Microsoft 365 plans, which include 1TB of OneDrive storage, start at $6.99/month.

3. AWS Backup

Key Features:

• Centralized backup solution for Amazon Web Services (AWS) resources.
• Supports databases, storage volumes, and file systems.
• Highly scalable for enterprise-level needs.

Pros:

• Extremely customizable for advanced users and IT teams.
• Strong focus on security and compliance.
• Pay-as-you-go pricing ensures cost efficiency.

Cons:

• Best suited for businesses already using AWS.
• Complex setup process for non-technical users.

Pricing:

 Pricing is usage-based, depending on the volume of data stored and the services used. For example, backups in Amazon S3 start at $0.023/GB per month.

4. pCloud

Key Features:

• Lifetime storage plans available (no recurring payments).
• Client-side encryption for maximum security.
• Allows backups from external services like Dropbox, Google Drive, and OneDrive.

Pros:

• Affordable lifetime pricing options.
• Highly secure with zero-knowledge encryption.
• Supports file sharing and collaboration.

Cons:

• Free plan offers only 10GB of storage.
• Interface isn’t as polished as some competitors.

Pricing:

 Starts at $49.99/year for 500GB of storage. Lifetime plans are available starting at $175 for 500GB.

5. Sync.com

Key Features:

• End-to-end encryption ensures maximum privacy.
• Unlimited file sharing and collaboration tools.
• Cross-platform compatibility with offline access.

Pros:

• Excellent privacy and security features.
• Affordable plans with generous storage.
• Easy-to-use interface, even for non-technical users.

Cons:

• Slower sync speeds compared to competitors.
• Limited third-party integrations.

Pricing:

 Free plan includes 5GB of storage. Paid plans start at $8/month for 2TB of storage.

Best Backup Software for Advanced Users

For advanced users, such as IT professionals or tech enthusiasts, backup software needs to provide more control, customization, and robust functionality. These tools are designed for users who require advanced options like disk imaging, scripting, and detailed scheduling.

1. Macrium Reflect

Key Features:

• Disk cloning and imaging with detailed scheduling options.
• Incremental and differential backups to save space.
• Rapid restore feature for quick recovery.

Pros:

• Highly reliable and efficient.
• Supports bootable backups for disaster recovery.
• Free version available with essential features.

Cons:

• Advanced features may be overkill for casual users.
• User interface could be more modern.

Pricing:

 Free version available. Paid plans start at $69.95 for a single license with additional features like ransomware protection.

2. Cobian Backup

Key Features:

• Supports full, incremental, and differential backups.
• Backup to local drives, FTP servers, or network locations.
• Highly customizable scheduling and scripting options.

Pros:

• Lightweight and resource-efficient.
• Great for users who need advanced scheduling.
• Completely free to use.

Cons:

• Lacks a user-friendly interface.
• No cloud storage integration.

Pricing: Free.

3. Paragon Backup & Recovery

Key Features:

• Comprehensive disk imaging and partition management.
• File-level or full-system backups.
• Flexible recovery options, including bootable media.

Pros:

• Intuitive interface with advanced features under the hood.
• Excellent partition management tools.
• Affordable for the features provided.

Cons:

• Slower backup speeds compared to competitors.
• Limited cloud backup options.

Pricing:

 Free version available. Paid version starts at $79.95 per year for additional features like automation and advanced recovery tools.

4. GoodSync

Key Features:

• Two-way file synchronization and backup.
• Supports a wide range of storage options, including cloud and FTP.
• Highly customizable file backup rules.

Pros:

• Excellent for syncing and backing up files across multiple devices.
• Supports virtually any storage location.
• Lightweight and fast.

Cons:

• Lacks full system backup capabilities.
• Requires some technical knowledge to set up advanced features.

Pricing:

 Starts at $29.95/year for a single license.

5. Clonezilla

Key Features:

• Open-source disk imaging and cloning tool.
• Works with a variety of file systems and partition types.
• Supports unattended backups via command-line interface.

Pros:

• Free and open-source.
• Extremely powerful for disk imaging and cloning.
• Great for IT professionals and system administrators.

Cons:

• Command-line interface may be intimidating for non-technical users.
• No real-time or incremental backup options.

Pricing: Free.

Best Free Backup Software

If you’re looking for reliable backup solutions without spending a dime, there are several excellent free options available. These tools provide essential features and are perfect for light or personal use.

1. Duplicati

Key Features:

• Cloud-based backups to services like Google Drive, OneDrive, and Amazon S3.
• Strong encryption and compression to save space.
• Open-source with cross-platform compatibility.

Pros:

• Completely free and highly customizable.
• Great for cloud-based backups.
• Supports advanced features like command-line access.

Cons:

• Limited user support due to being open-source.
• Not ideal for local backups.

2. FBackup

Key Features:

• Automatic backups with scheduling options.
• Supports local and external drives as well as cloud storage.
• Simple and intuitive interface for beginners.

Pros:

• Perfect for casual users.
• Free version includes all essential backup features.
• Supports file compression to save space.

Cons:

• No support for advanced features like disk imaging.
• Cloud storage is limited to third-party integrations.

3. AOMEI Backupper Standard

Key Features:

• Full system, file, and partition backups.
• Incremental and differential backups supported.
• Option to create bootable rescue media.

Pros:

• Feature-rich for a free tool.
• User-friendly interface with clear instructions.
• Supports local, external, and network storage.

Cons:

• Free version lacks advanced features like real-time syncing.
• Cloud storage integration is limited.

Factors We Considered to Test and Choose the Best Backup Software

When we set out to find the best backup software, we didn’t just look at the surface. We tested each tool with a detailed checklist to make sure it could meet real-life needs. Here are the key factors we used to evaluate and choose the top options:

1. Data Types

We looked at the kinds of data the software can handle. From personal files like photos and videos to critical business documents, system backups, and even cloud data, the best tools had to cover it all. Whether you’re backing up your family photos or an entire office server, flexibility was a top priority.

2. Backup Methods

Not all backups are the same, and we tested each tool’s ability to handle different methods:

• Full Backups: Making a complete copy of all your data.
• Incremental Backups: Saving only the changes since the last backup.
• Differential Backups: Capturing changes since the last full backup.
• Cloud-Based Backups: Storing your data online for easy access anywhere.
• Local Storage Backups: Using external drives or local devices.
• Hybrid Options: Combining cloud and local storage for added security.

The tools that offered more backup options scored higher on our list.

3. Security Features

We know your data’s safety is critical, so we put a big focus on security. The best tools had strong encryption to protect your files from prying eyes, ransomware protection to block malicious attacks, and solid recovery options to restore data quickly if something goes wrong.

4. Storage Options

We tested how well the tools worked with different storage methods. Whether you prefer cloud-based solutions, external drives, or network-attached storage (NAS), the software needed to support your storage choice seamlessly. Bonus points went to tools offering unlimited cloud storage.

5. Ease of Use

Nobody wants to struggle with complicated software, especially when backing up critical files. We looked for user-friendly interfaces, simple setup processes, and clear instructions. The best backup software made it easy to get started—even for beginners.

6. Cost

Price is always a factor, so we compared free options with paid ones, as well as subscription models versus one-time purchases. We focused on finding tools that offer great value for money, so you’re not overpaying for features you don’t need.

7. Compatibility

The best backup software had to work smoothly with a range of operating systems (Windows, macOS, Linux) and devices. We also tested how well they integrated with other apps and services, like cloud platforms or third-party tools.

Frequently Asked Questions (FAQs)

1. What is the difference between backup and sync software?

Backup software is designed to create copies of your data for safekeeping in case of loss, damage, or corruption. It often includes features like full system backups, incremental backups, and recovery tools. On the other hand, sync software focuses on keeping files updated across multiple devices. While syncing ensures you have the latest version of your files, it doesn’t provide the same level of protection against accidental deletions or ransomware as a dedicated backup solution.

2. How often should I back up my data?

How often you back up your data depends on your usage and the importance of the files. For personal files, a weekly or bi-weekly backup might suffice. However, for businesses or critical data, daily backups—or even real-time backups—are ideal to minimize data loss. Most backup software lets you automate this process, so you can set it and forget it.

3. Are free backup software options reliable?

Yes, free backup software options can be reliable, especially for basic use cases like file backups or occasional backups. Tools like AOMEI Backupper Standard and Duplicati offer robust features even in their free versions. However, free software might lack advanced options like disk imaging, real-time backups, or cloud storage integration. If your needs are more complex or you require higher levels of security, investing in a paid solution may be worth it.

4. What’s the best backup software for Mac/Windows/Linux?

The best backup software depends on the operating system:

• For Mac: Time Machine is a great built-in option, but third-party tools like Acronis Cyber Protect and iDrive offer more advanced features.
• For Windows: Tools like EaseUS Todo Backup, Backblaze, and Macrium Reflect work seamlessly.
• For Linux: Open-source options like Clonezilla and Duplicati are popular choices among advanced users.
  Each operating system has specific needs, so make sure the software you choose is fully compatible with your system.

5. Can backup software protect against ransomware?

Yes, many modern backup software solutions include ransomware protection. For example, tools like Acronis Cyber Protect and Carbonite Safe have built-in features that detect and block ransomware threats. Even without dedicated ransomware protection, having a secure backup means you can restore your data if an attack occurs. For maximum security, look for software with encryption, versioning (to restore pre-attack versions), and offline or air-gapped backups.

Useful Links

• Data Backup 101.
• Ransomware Protection and Backups.
• Best Practices for Data Backup.